Security & Privacy Policy

R&M Electrical Group – “The Hub” Website Privacy Notice

Effective Date: 1^st June 2025

This Privacy Notice explains how R&M Electrical Group ("we", "us", "our") collects, uses, and protects personal data when employees and affiliates access and use the internal product guide website ("the Site").

1. Data Controller

R&M Electrical Group is the data controller responsible for the processing of your personal data in relation to the use of this Site.

2. What Personal Data We Collect

When you access and use the Site, we may collect and process the following personal data:

Name
Work email address
Job title
Department or business unit
IP address and device identifiers
Login details (username, password)
Usage data (e.g., pages visited, access times)

3. How We Use Your Personal Data

Your personal data will be used solely for the following purposes:

To provide and manage access to the Site
To maintain the security and integrity of the Site
To monitor usage for internal analytics and improvement of the Site
To comply with legal and regulatory obligations
To manage user accounts and permissions

4. Legal Basis for Processing

We process your personal data on the following legal bases:

Legitimate interests: To operate and secure the Site for internal business purposes.
Legal obligations: Where processing is required by applicable law or regulations.
Contractual necessity: To provide you with access to work-related resources.

5. Data Sharing

We do not share your personal data with third parties except:

With IT service providers or contractors who support the operation and maintenance of the Site (under strict data processing agreements).
Where required by law, regulation, or legal process.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. This includes secure login processes, access controls, and monitoring.

7. Data Retention

Personal data collected through the Site will be retained only for as long as necessary to fulfil the purposes outlined above, and in accordance with R&M Electrical Group's Data Retention Policy.

8. Your Rights

As a data subject, you have the following rights under data protection law:

Right to access your personal data.
Right to rectification of inaccurate or incomplete data.
Right to erasure (where applicable).
Right to restrict processing in certain circumstances.
Right to object to processing based on legitimate interests.
Right to lodge a complaint with the Information Commissioner’s Office (ICO).

9. Contact Us

If you have any questions regarding this Privacy Notice or how your personal data is handled, please contact:

Data Protection Officer
R&M Electrical Group
Wilford Canlas: DataProtectionTeam@rm-electrical.com